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Bay AV Rentals

Reliable gear for parties, speaking events, presentations, and decorated setups.

Rental catalog

Browse the equipment available for your event

Rental estimator

Check a daily rental price before you book

Each product is rented as a single unit in the cart. For larger orders, contact us directly.

Services

Add delivery, setup, or full event support

Service Drop-off & pickup

Delivery & Pickup Service

We offer convenient delivery and pickup options so your rental arrives where you need it and leaves without hassle.

Delivery

  • Equipment delivered directly to your location.
  • Delivery fees vary based on distance and order size.

Pickup

  • Scheduled pickup after your event.
  • Customer must ensure equipment is ready and accessible.
Delivery timing is coordinated in advance. Additional charges may apply for delays or rescheduling.
Service Setup assistance

Setup Service

Let us handle the technical setup so your equipment is installed, tested, and ready to use.

Includes

  • Equipment installation.
  • Basic configuration and testing.
  • Quick guidance on usage.

Does not include

  • Full-time event support.
  • Live troubleshooting during the event.
Premium service On-site event support

Full Event Service (Premium)

For a complete stress-free experience, we offer full-service AV support throughout your event.

Includes

  • Delivery, setup, and teardown.
  • On-site technician support.
  • Live monitoring during the event.
  • Audio and video management throughout the event.

Ideal for

  • Corporate events.
  • Weddings.
  • Conferences.
  • Live performances.
Pro Tip: If you need more than equipment rental, let us know early so we can plan delivery timing, setup requirements, and full event support around your venue and schedule.

Customer policy

Rental terms, damage policy, and return expectations

Customer Rental Policy

At Bay AV Rentals, we are committed to providing reliable, high-quality audio-visual equipment and services. By renting from us, you agree to the following terms:

Equipment Responsibility

  • All equipment rented from Bay AV Rental remains the sole property of Bay AV Rental at all times during the rental period.
  • The customer is responsible for the equipment from the time of pickup or delivery until it is returned.
  • Equipment must be handled with care and used appropriately.

Rental Period

  • The rental period begins at the time of pickup or delivery.
  • Late returns may result in additional charges.
  • Any extensions must be requested and approved in advance.

Payment

  • Full payment is required before or at the time of pickup or delivery.
  • A refundable security deposit may be required depending on the equipment rented.

Identification

  • A valid government-issued ID may be required for all rentals.

Damage and Loss Policy

We inspect all gear before and after each rental so issues can be addressed quickly and fairly.

Damaged Equipment

  • Customers are responsible for any damage that occurs during the rental period.
  • Repair costs will be charged based on the extent of the damage.
  • If the equipment is damaged beyond repair, the full replacement cost will be charged.

Missing Items

  • Any missing items, including cables, adapters, microphones, or accessories, will be charged at full replacement cost.
  • Partial losses, such as missing components or accessories, are also subject to charges.

Inspection

  • All equipment is inspected and tested before and after each rental.
  • Any issues must be reported immediately upon receipt of the equipment.
Customer Acknowledgment: By completing a rental, the customer acknowledges and agrees to all terms and conditions listed above.